Board Quarterly Meetings
Dates & Meeting Locations TBD
Residents are welcome to attend.  Inquire with Management for upcoming Board Meetings.

Next Meeting:

Special Meeting of the Board of Directors  —  Tuesday, December 18^th  —  6-7pm  —  1405 Cornerstone Court

Past Meetings

20120611 Minutes

20130917 Minutes

20140930 Minutes

20150916 Minutes

20160913 Minutes

Fairfield HOA Board Meeting                                                                    

February 28, 2013

Members Present:  Ken Shipper, Charlie Cox, Rob Jones, Heather Crauford

Members Absent:  Gary Rothenburger

Discussion of Homeowners Association Insurance for liability and directors –

The two quotes submitted were from RO Williams $1755.00 with a $500 deductible and Gulf Coast $2490.57 with a $1000 deductible.  Charlie Cox will have RO Williams include a portion that was left out to match up the quotes a bit more.  Motion by Rob to obtain insurance and second by Ken, motion passes. Motion by Rob to obtain insurance from RO Williams due to the deductible, second by Charlie, motion passes.

Due to the cost of this insurance dues will need to be raised and the board decided upon $80.00 annual assessment. Per article 5 section 3 dues are allowed to be raised at the board’s discretion only without a vote by the populous.  Per article 5 section 2 for the purpose of insurance. Motion by Rob to obtain insurance and second by Ken, motion passes. Motion by Rob to raise the dues $20.00 per year from $60.00 to $80.00, second by Ken motion passes.

Management of the HOA – At this time the board has thoroughly assessed the potential use of a management firm and have decided to table this expense for 2013 and the next board can assess this option for 2014. 

Updates in lieu of spring HOA Meeting (to include the following information):

• Website with be source of updates watch for signs that will be posted telling them there is an update as well as signs for the HOA meetings.

• Westchase Crossing has pulled out of the area, but another complex is attempting to gain funding south of Boy’s Haven across Major drive directly in front of Fairfield.

• New Dues to include a tear off portion to send in with dues, mentioning the increase of dues due to the insurance cost.

• Annual meeting will be at Howells on September 17 at 6:30, with an election of new officers.

• Complaints of mail being put in wrong slots, please contact the post office as this is not and HOA issue.

• Complaints of garbage can being left out.  Please place them in the garage or behind the fence, but not on visible to the street.

Minute Respectfully Submitted by:  Heather Crauford, Board Secretary